Center for Information Infrastructure, The University of Tokyo 2020.4.6 PDF It’s a concise summary of what to watch out for when using Zoom. The second half of the article contains commentary regarding recent falsehoods and misinformation about Zoom.
To further summarize.
- Security issues with Zoom’s software, etc.
- All have been addressed.
- Software updates are important.
- How to prevent outsiders from entering lectures
- a) Limited to those who have signed in to Zoom with their university email address using Zoom’s authentication feature.
- b) Ensure that third parties cannot know or easily guess the information necessary to access Zoom meetings.
- a) is the original measure
- However, students are not made aware of how to participate in lectures in that way.
- Choose b) to avoid the possibility of people who should be able to participate not being able to.
- Specific method of b)
- Set passwords for meetings
- Place the meeting URL in a location accessible only to on-campus personnel
- Not on publicly available lecture websites, etc.
- Make sure that students do not send out information on social networking sites, etc.
- Change the meeting ID each time if possible
What to do if a third party joins an online lecture
- advance preparation
- Make the assistant a co-host.
- Only the host can share the screen.
- Do not allow “comments (annotations)
- Do not allow file transfers or chats between participants (private chats)
- Operation during meetings
- Deletion,” which forces participants to leave
- The participant will not be able to participate in this meeting thereafter.
- Locking the Meeting
- No new meetings will be allowed thereafter.
- Late students will not be able to participate.
- Stop participants from sharing screens.
- Stop video transmission for individual participants
- Mute all participants and make it impossible to unmute them
- If a co-host does, the host is also muted
Hosts can unmute themselves, but if they are in a lecture and focused on speaking, they may not notice that they are muted. Maybe co-hosts can designate lecturers to unmute.
- Deletion,” which forces participants to leave
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